Public Comments has my visit and views on the Broadband Internet issue brought up at the September 1, meeting. I also mentioned that use of the EMA tower on Rt.127. would greatly aid in coverage of the northeast portion of Preble County and reaching the last mile.

Jane Marshall had set up the first ConnectOhio meeting because Rural Broadband and what is known as the "last mile" was an issue that needed to be addressed. A Connect Ohio representative had been put off a couple of times after addressing the Commissioners. She took the lead and set up the first meeting, before that meeting was held the County Commissioners put the head of the Preble County Chamber in charge.

EMA Director Charlie Biggs was in chambers for a meeting later in the day but he was never asked about the tower.

Luckily, I already live in an area with multiple choices for Broadband Internet.

File 3 has the Budget Commission Monthly Meeting. Year to date, the county has received $700,827 more than the Auditor had estimated.

File 9 had Frank Leone in to update the Commission on sewer and wastewater and Goose Creek. This discussion had to be welcome news to the commissioners and Mr. Leone’s enthusiasm was probably contagious. He had made a trip to Knoxville to meet with the new owners of the Pilot Truck Stop (Flying J). He felt that both Pilot and the Travel America would love to get out of the treatment business. Both truck stops have 20,000 gallon a day direct discharge permits of which they are using about half the capacity. Assuming permits already available would greatly speed up and aid the County effort. The excess capacity could be used for marketing the area much quicker while the county builds its own facility.  As a condition of both permits the truck stops would be required to hook in to any county sewage line/facility available anyway. There was some discussion on what type of income could be expected from the truck stops and the loss of tie-in and hook-up fees when taking over their treatment facilities.

The commissioners felt this would also help them with the next JRS application. Commissioner Day felt there were two key things about the JRS application that led to it being turned down:

1. Land option not tied down at the time.

2. They want a better description of what we are going to do. They want every area summarized… and timelines.

The State review and debrief of this year’s JRS application is available for download here: Preble County JRS application review.

File 11 at the Engineer monthly meeting a potential issue on flow control is the end result of county being found in violation of the Landfill 195 ton limit.  The EPA will take no action this time but it is clear that will not be the case next time. The county was sent a notice of violation of the tonnage limit for August 9, 10 and 17, with the 17^th having been exceeded by a little over a ton.  The county had requested and received a 30 day tonnage waiver that expires this month. The issue is that the county can’t get another waiver for 18 months. Currently the Landfill averages 130 – 145 tons a day. County Engineer Steve Simmons stated on the record “With flow control like we have it will be kind of tough so this is going to get tricky”. 

What this means is that the landfill gates will most likely be closed when the daily tonnage gets in the 180 ton – 185 ton range. A large amount early in the day could result in trash haulers like Rumpke being turned away. At that point the recent issue of another trash hauler going out of the county and being warned will raise obvious issues. A review File 3 from the August 23, 2010 meeting will show this:

54  minute mark     Village Pantry using TreeHouse Environmental   three times a week which hauls it to Kentucky. Tish claims they want to come into Preble and take over and push out Rumpke. Claims that TreeHouse is $2 cheaper for residents and $50 cheaper for commercial and industrial..  Company website shows service area as including Preble County.Treehouse Environmental Services, LLC  3275 Profit Drive, Fairfield, OH‎ – (513) 860-0180

55 minute mark     Company to be advised that they must use Preble landfill or request a waiver.

55.75 minute mark     Commissioner Wesler – No waiver, you need to talk to Eastman & Smith. I am surprised Steve and John haven't already suggested this. Eastman & Smith is the one to deal with this because we got flow control years ago under their help.

The day’s meeting closed with a brief discussion of the Monday, September 13, 2010 Economic Development job interviews. The list has been narrowed to six applicants.

Preble County, Ohio

County Commissioners

September 8,  2010

Meeting audio and review

All three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

End 3.00 minute mark on CD – 706KB

File 2

V. PUBLIC COMMENTS

My visit and views on the county Broadband issue.

16.5 minute mark on cd  

13.31 minutes –  3.09MB

File 3

9:15 A.M. – BUDGET COMMISSION MONTHLY MEETING

18  minute mark   Meeting starts.

Commissioner Stonecash – Ok Mrs. Robbins we'll turn this over to serious business here.

Mindy Robbins – Estimate coming in to General Fund had been $1,376,764. The actual was $1,569,426. More collected in real estate tax collection. More sales tax also collected.

19.5  minute mark    Year to date as far as collections are concerned the county has received $700,827 more than what had been earlier estimated.

Charges for Services up $28,155 (over estimate)

Local Government up $4,604  (over estimate)

Interest  up $11,870  (over estimate)

Filings & Forfeitures down $13,337

22  minute mark    Comparison to first 8 months of 2009.

25.75  minute mark     Monthly expenses averaging $732,000

Looking at a $1,700,000 cash balance to start next year.

27  minute mark     Marty Votel on certificate amount.

RECESS INSTEAD OF EXECUTIVE SESSION FOR:

9:30 A.M. – RECESS FOR POST AUDIT MEETING

31.1 minute mark on cd  

10.32 minutes –  2.41MB

File 4

BECKY SORRELL (PERSONNEL)

EXECUTIVE SESSION ON ISSUES OF EMPLOYMENT MULTIPLE EMPLOYEES AT JFS

33.5  minute mark     Out of session

36.25 minute mark on cd  

5.06 minutes –  1.16 MB

File 5

10:30 A.M. – SHERRI NOLL & MELISSA BODEY (CEBCO PRESENTATION)

37.25  minute mark     Meeting starts. – HEALTH INSURANCE

22 counties of 88 covered.

1 hr. 11 minute mark on cd  

34.44 minutes –  7.95 MB

File 6

MORE ON HEALTH CARE

1hr   13 minute mark    Insurance company expenses now running at 121% of income taken in.  

1 hr.  33 minute mark on cd  

22.01 minutes –  5.03 MB

File 7

VI. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION AND NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE SEPTEMBER 1ST REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT OF THE VOUCHERS #6016- #6278 AS SUBMITTED BY THE COUNTY AUDITOR ON SEPTEMBER 3RD & SIGNED BY THE ASSISTANT COUNTY ADMINISTRATOR ON SEPTEMBER 3RD AS AUTHORIZED PER RES. #465-10-146

VIII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #466-10-146

RE: AUTH. PAYMENT – PCSD #2 ($700.00), COMMISSION ($170.76) & BUILDING MAINTENANCE ($3,839.00)

B. CONSIDER APPROVAL OF RES. #467-10-146

RE: TRANSFER OF FUNDS – SOLDIERS RELIEF

IX. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM BECKY SORRELL, JFS DIRECTOR

RE: SETS ACCOUNT BANK RECONCILIATION FOR AUGUST 2010 – CSEA

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING (2) APPLICATIONS

RE: SOLID WASTE LANDFILL & SCRAP TIRE FACILITY 2011 ANNUAL LICENSE APPLICATIONS – LANDFILL

X. BID RECOMMENDATIONS/AWARDS

A. NOTE RECEIPT OF A BID RECOMMENDATION FROM BEALS-MOORE & ASSOCIATES & FURTHER CONSIDER AWARDING BID AS RECOMMENDED

RE: GRATIS – SOUTH STREET WATERLINE IMPROVEMENTS – FY09 CDBG

XI. AGREEMENTS & CONTRACT

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: 2010 STRIPING PROGRAM AGREEMENT W/ A&A SAFETY, INC. – $19,375.61 – ENGINEER

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PARENT EDUCATION SERVICES AGREEMENT W/ TASC – $1,425.00 – JUVENILE CT.

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: URINALYSIS TESTING AGREEMENT W/ TASC – $2,640.00 – JUVENILE CT.

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PASS PROGRAM AGREEMENT W/ PREBLE CO. ESC – $100,000.00 – FELONY SUBSIDY

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PASS PROGRAM POLICE SERVICES AGREEMENT W/ WEST ALEXANDRIA POLICE DEPT. – $2,625.00 – FELONY SUBSIDY

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A MEMORANDUM OF UNDERSTANDING

RE: MOU FOR SAFE PROGRAM FUNDING BETWEEN JFS, MHRB, JUVENILE CT. & FCFC

1 hr.  44.5 minute mark on cd  

11.32  minutes –  2.64 MB

File 8

XII. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #468-10-146 – RITA MADIGAN – SHERIFF   Cost not to exceed $ 000 COST TO COUNTY

There are millions of men who cialis without prescription check out to find out more are benefited from penegra pill.
B. RES. #469-10-146 – DONNA TERRY – SHERIFF    Cost not to exceed $ 000 COST TO COUNTY

C. RES. #470-10-146 – MAGISTRATE OVERMYER – JUVENILE CT.   Cost not to exceed $625

1hr   46.5 minute mark    RECESS FOR LUNCH

1 hr.  47.25 minute mark on cd  

2.44  minutes –  643 KB

File 9

1:00 P.M. – FRANK LEONE (SEWER/WASTEWATER SERVICES I-70/127)

Katie Worthington also in attendance.  

1 hr.   48 minute mark    Frank starts with information from meetings he has had with the Pilot store and Travel America.

Pilot's involvement is hoped for as inheriting their Permit.  Made trip to Knoxville to meet with new owners of Pilot – Flying J.

Both businesses would love to get out of the treatment business. Pilot is up for renewal in April of 2011. Travel America permit is good until 2013. Both permits are good for 20,000 gallons a day.

Excess capacity would enable County to offer treatment to additional potential interested businesses looking at Goose Creek. Both (NPDES)permits have language that requires tie-in to a county or municipal sewage line if available.

1 hr.   53 minute mark     Both truck stops seem interested.

1 hr.   55 minute mark     Both permits allow for direct discharge of up to 20,000 gallons a day.

1 hr.   57.5 minute mark     Applying to take over Pilot permit in November for April renewal. At that point it would become a County sewer operation.

1 hr.   59 minute mark      Agreement calls for cost to Pilot to remain the same as current expense but County would own and be responsible for plant.

Contingent on EPA approving county permit.

2 hr.   minute mark      20 year deal

2 hr.   1.5  minute mark      Sewer Facility currently run by Gary Wagner.

2 hr.   2  minute mark      Pilot would continue to use own water wells.

2 hr.   3  minute mark       County would have ability to offer wastewater treatment on both sides of interstate. Truck stops are currently using about 10,000 gallons of their approved capacity.

2 hr.   4.75  minute mark       Would put county in better position for next JRS round.

2 hr.  6 minute mark       This would allow county capacity while building a new plant and allows 2 – 3 years to get going. Next step would be to make the hotel go on the plant.

2 hr.   9.5 minute mark     Frank Leon –  Really unique opportunity.

2 hr.   12  minute mark     Can't quote them tap and connection fees now.

2 hr.   15  minute mark     Commissioner Stonecash – on need for committee to get back together soon.

2 hr.   16.  minute mark     Commissioner Day – on there being two key things about JRS application being turned down. 1. Land option not tied down at the time. 2. They want a better description of what we are going to do. They want every area summarized… and timelines. Need to have Frank Leon get together Rob Painter of Kleingers.

2 hr.   19  minute mark     Commissioner Stonecash – Is there someone at the State that we should be lobbying to get these grants?

2 hr.   20.5 minute mark     Commissioner Wesler mentions someone having said "You got a gold mine up there."

2 hr.   23 minute mark      Commissioner Day –  on next JRS round.

2 hr.   24 minute mark      On JRS point system and points awarded

2 hr.   26 minute mark      Commissioner Stonecash – Raises excitement level.

2 hr.  27.75 minute mark on cd  

40.37  minutes –  9.29 MB

File 10

After meeting discussion.

2 hr.   28.5  minute mark      Revenue coming in.

2 hr.   29.30 minute mark      Connie – on it taking a long time to get an anti degradation permit, she remembers landfill.

Assuming permit speeds things along.

2 hr.   30 minute mark      Commissioner Wesler – Get the grant money and ahh the least cost to us as possible.

2 hr.   30.25 minute mark      Connie – Letter to Auditor Mary Taylor on county audit.  

2 hr.   31 minute mark      Commissioner Stonecash – mentions it was a very good audit.

Three zoning cases October 6.

2 hr.   32 minute mark      Rural zoning requesting an amendment to incorporate small wind project (under 5 mega watts) into Preble County rural zoning resolution.

2 hr.   34 minute mark      Social Service worker 2 advertisement.

2 hr.   34.5 minute mark      Erin Montgomery hire notify payroll clerk.

2 hr.   36 minute mark      Jeff Seifert on Lewisburg Chamber Commerce meeting – September 14, at 7:30 p.m. on state of the village and a presentation on the Preble County Development Partnership. Dinner & networking.

2 hr.  39 minute mark on cd  

11.20  minutes –  2.59MB

File 11

2:00 P.M. – ENGINEER MONTHLY MEETING

2 hr.   40 minute mark      Meeting starts. John Jones invited because of Landfill issue and EPA.

John Jones – basically we have received a letter of violation for the dates of August 9, 10 & 17 and going over daily 195 ton limit.

Notice of violation dated September 2. P&G hauled 1433 tons total.  Can not get another waiver for an increase for another 18 months.

2 hr.   44 minute mark      Steve Simmons – with flow control like we have it will be kind of tough so this is going to get tricky.

No enforcement action will be taken this time. Gates will be need to be close at 180 to 185.

2 hr.   45.5 minute mark      First time occurrence.

2 hr.   46 minute mark     Landfill averages 130 – 145 tons a day.

Raising the limit to next level would allow for 495 tons a day but cost $40,000 a year more.

2 hr.   49 minute mark      Steve Simmons – It's amazing how this got their attention, the EPA had 4-5 people out there.

Worry over flow control.

2 hr.  53.5 minute mark on cd  

14.30  minutes –  3.32 MB

File 12

2 hr.   53.5  minute mark      Engineer meeting begins with Kyle Cross.

3 hr.   18  minute mark      Applicants down to 6 for Economic Development.

3 hr.   19  minute mark      Brief discussion on Leachate route. Get with Mr. Cottingim.

Steve Simmons –  Down there around Lakengren we are going to go on the opposite side of the road.

Laughing

Commissioner Day – The southeast side?

Commissioner Stonecash – mentions the 16th

3 hr.  22 minute mark on cd  

28.32  minutes –  6.53 MB

File 13

2:30 P.M. – CHARLIE BIGGS (EMA UPDATE)

3 hr.   23  minute mark      Meeting starts

3 hr.   24  minute mark      Issue with one of the two air conditioners. May cost $5000 and they don't have it.

3 hr.  42.5 minute mark on cd  

20.32  minutes –  4.70 MB

File 14

Connie –  about a month ago we advertised for a Preble County Developmental Disabilities board member. Only one person interested – Jim Van Zandt.

3 hr.  46 minute mark      Noted receipt of letter from EPA on violation at the landfill – over 195 ton limit.

3 hr.  46.5 minute mark      Commissioner Stonecash asks where the Lewisburg Chamber meets.

3 hr.  47.5 minute mark      Commissioner Wesler on PERS

3 hr.  48 minute mark      EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

Commissioner Day –  No action taken

Commissioner Stonecash – Connie will you please contact GE Environmental and ask those questions and get back to us.

3 hr.  50 minute mark     EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE (AGAIN)

3 hr.  51 minute mark    Commissioner Wesler asks Connie about the girls down in Micro Film who do not have a Department Head.

EXECUTIVE SESSION TO DISCUSS COMPENSATION OF A PUBLIC OFFICIAL

Exit

3 hr.  52 minute mark    Brief mention of Gratis street project.

3 hr.  57.75  minute mark    Kim Keller comes in about legal opinion. Neighborhood revitalization Gratis E Street.

Commissioner Day –  Everything needs thrown out and rebid.

4 hr.   minute mark    Commissioner Wesler – motions to reject the bids for the Gratis E Street project as advised Assistant Prosecutor.

4 hr.  5.9  minute mark    Commissioner Stonecash – Do we need to come up with scoring criteria for our September 13, interviews?

PREBLE COUNTY COMMISSION MEETING

REGULAR SESSION

* * * * * * A G E N D A * * * * * *

SEPTEMBER 13, 2010

9:00 A.M. – 4:30 P.M. – ECONOMIC DEVELOPMENT DIRECTOR INTERVIEWS

Motion to ADJOURN

4 hr.  7.4 minute mark on cd  

24.5  minutes –  5.68 MB