Preble County Commissioners

September 25, 2013

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE SEPTEMBER 23, 2013 REGULAR SESSION MEETING.

2.44 minutes – 642 KB

File 2

FINACIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #548-13-162

RE: TRANSFER – VARIOUS DEPTS.

B. CONSIDER APPROVAL OF RES. #549-13-162

RE: AUTH. PAYMENT – CORONER ($1,200.00)

C. CONSIDER APPROVAL OF RES. #550-13-162

RE: AUTH. EXPENDITURE – $2,544.00 FOR THE PURCHASE & INSTALLATION OF (3) NEW COMPUTER SYSTEMS & SOFTWARE – PREBLE CO. TASC

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A LETTER FROM GARY WALKER, PREBLE CO. HEALTH DEPT.

RE: PREBLE CO. SANITARY LANDFILL SEPTEMBER 20, 2013 INSPECTION – LANDFILL

B. NOTE RECEIPT OF A LETTER FROM THE PREBLE CO. ENGINEER’S OFFICE

RE: CONCERTA HEALTH SERVICES – ENGINEER

C. NOTE RECEIPT OF AND APPROVE BY SIGNING A LETTER TO TED BUCKRAM, CONCERTA

RE: TERMINATION SERVICE AGREEMENT W/ CONCERTA HEALTH SERVICES – ENGINEER

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: ANNUAL MAINTENANCE & SUPPORT AGREEMENT W/ SOUND COMMUNICATIONS – $1,824.22 – COMMISSION

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CHANGE ORDER

RE: CHANGE ORDER #1 TO THE NEW PARIS – WASHINGTON ST PH. III PROJECT W/ PROGRADE EXCAVATION & DEMOLITION – INCREASE AMT. $110,183.00 – FY11 CDBG

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: MAINTENANCE SERVICE AGREEMENT W/ DOLBEY & COMPANY INC. – $992.00 – SPECIAL PROJECTS CT. COSTS

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

RE: ADDENDUM #1 TO COMPUTER SERVICE AGREEMENT W/ EATON COMPUTER INC. – EXTEND FOR 1 YR. – COMMISSION

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN ADDENDUM

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RE: ADDENDUM #1 TO COMPUTER SERVICE AGREEMENT W/ EATON COMPUTER INC. – EXTEND FOR 1 YR. – G.I.S.

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #551-13-162 – PAUL PLAUGHER – SHERIFF FOJ Cost not to exceed $45

B. RES. #552-13-162 – CLYDE DISHMAN – SHERIFF FOJ Cost not to exceed $1,300

C. RES. #553-13-162 – MELINDA MOORE – SHERIFF FOJ Cost not to exceed $225

13.5 Minute mark   Connie – I do have a couple additional items here.

Note receipt and approve by signing… ADDENDUM #1 TO COMPUTER SERVICE AGREEMENT W/ EATON COMPUTER INC. – EXTEND FOR 1 YR. – Landfill

Note receipt and approve by signing… ADDENDUM #1 TO COMPUTER SERVICE AGREEMENT W/ EATON COMPUTER INC. – EXTEND FOR 1 YR. – JFS

Connie – Then I have a letter that was sent up to Payroll dated July 10 hiring a Brian Baugh as a temporary employee at the landfill. Who apparently has never been signed up on payroll or has he has never worked.  LOL

Rescind the action taken July 10, 2013.

17 Minute mark   Obligation on Saturday for tire removal – show up at 7:30 – 12:00 at the Fairgrounds. Apple Fest parade at 11:00. Hmmm lol – double booked.

20.5 Minute mark   Partnership meeting the previous night. Connie asked a good question?

RECESS

21.15 minute mark on cd  

18.51 minutes – 4.31 MB

File 3

Connie – Did you want me to get an additional change order for the project out front?

Advised to get costs.

EXECUTIVE SESSION TO TALK ABOUT COMPENSATION OF COUNTY EMPLOYEES

Exit no action taken.

CEBCO & MCGOHAN BRABENDER – FY14 INSURANCE RENEWAL MEETING

NOT REVIEWED

2 hr. 2 minute mark on cd  

1 hr.  40.49 minutes – 23 MB

File 4

Commissioner Wesler – How many are on the Insurance Advisory Committee?

Connie – All of the elected officials, Kelli Ott and Eric Buaster sp? We had 10 people and one didn't vote. 15 people total on the committee.

2 hr.   3.4 Minute mark   Denise Robertson has left for an appointment.

Connie – Addendum #1 to the demolition agreement project 6 & 8… allows an additional week for project completion. Moving Ohio Forward – round 2.

Resolution #554 Travel for Sheriff Simpson NO COST TO THE COUNTY

Resolution #555  Same meeting Major Joe Renner NO COST TO THE COUNTY

Resolution #555  Same meeting Chief Deputy Mike Spitler NO COST TO THE COUNTY

ADJOURN

2 hr. 7.75 minute mark on cd  

5.5 minutes – 1.33 MB