Preble County, Ohio

County Commissioners

July 27, 2011

Three Commissioners in attendance

Meeting opens with Commissioner Stonecash commenting; "As I have always said, it is easy to sit behind that computer."

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE

RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JULY 25TH REGULAR SESSION MEETING

VI. PUBLIC COMMENTS

End 3 minute mark on CD – 706 KB

File 2

Records Commission Meeting

Jeanne Dudas, Mindy Robbins, Katie Worthington, Chris Washington and Commissioners. Approval of January 26, 2011 minutes.

10 minute mark on cd  

7 minutes – 1.61 MB

File 3

FINANCIAL CONSIDERATIONS

A. CONSIDER MOTION TO RESCIND RES. #424-11-151

RE: DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION – (1) MILL LEVY FOR SENIOR CITIZEN SERVICES – Wrong dates

B. CONSIDER APPROVAL OF RES. #444-11-151

RE: DECLARING IT NECESSARY TO LEVY A TAX IN EXCESS OF THE TEN MILL LIMITATION – (1) MILL LEVY FOR SENIOR CITIZEN SERVICES Correction of dates

C. CONSIDER APPROVAL OF RES. #445-11-151

RE: TRANSFER OF FUNDS – VARIOUS FUNDS

D. CONSIDER APPROVAL OF RES. #448-11-151

RE: AUTH. PAYMENT – ENGINEER ($1,336.55); JUVENILE COURT ($837.62; $1,800.00)

14.5  Minute mark   CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL OF AN ADDENDUM

RE: ADDENDUM #1 TO BID SPECS – LANDFILL CONSTRUCTION PHASE 2A-4

B. NOTE RECEIPT OF & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: VILLAGE OF ELDORADO – WWTP ALTERATIONS, PH. I – CONTRACT C – FY10 CDBG

C. NOTE RECEIPT OF A LETTER FROM THE COUNTY SHERIFF

RE: JOE FERRIELL RESIGNATION (pursue a teaching career) AS FULL-TIME EMPLOYEE & CHANGE TO PART-TIME INTERMITTENT EMPLOYEE & NEW HIRE JUSTIN NEWTON – $13.25 (special deputy since 2008)

D. CONSIDER APPROVAL OF RES. #449-11-151

RE: CLOSURE OF FUDGE ROAD BRIDGE OVER AUKERMAN CREEK (County Engineer has determined that bridge is no loneger capable of carrying traffic)

E. NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING AN APPLICATION FOR FINANCIAL ASSISTANCE FROM OPWC

RE: GOOSE CREEK WASTEWATER SYSTEM EXPANSION – funding requested is $1,250,000. Second attempt

19.75  Minute mark   AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF AN EXECUTED AGREEMENT

RE: JUVENILE COURT GRANT AGREEMENT W/OHIO DEPARTMENT OF YOUTH SERVICES

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A CONTRACT

RE: ELDORADO WWTP ALTERATIONS, PH. I – CONTRACT B W/ ARCON BUILDERS LTD – $37,452.00 – FY10 CDBG

TRAVEL REQUESTS

NOTE RECEIPT AND CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUEST:

A. RES. #446-11-151 – CHAD HOKE – LAND USE MANAGEMENT – COST NOT TO EXCEED $525.98 -GIS

B. RES. #447-11-151 – MICHELLE DAVIS – TASC – COST NOT TO EXCEED $105

21.6  Minute mark   Commissioner Wesler – Anything additional at this time Connie?

Connie – I do have on a the panel downstairs that we looked at. I do have a price of $3,381 to repair the panel downstairs. Remove and replace two defective Honeywell controllers and stats…. Resolution 450

24 minute mark on cd  

14 minutes – 3.21 MB

File 4

Connie – Several items requiring Executive Session before JFS meeting.

Connie – Frank Leone mailed the information that the Commission had asked him to prepare. GOOSE CREEK

26  Minute mark   EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A PUBLIC EMPLOYEE

Exit no action taken

27  Minute mark   Commissioner Wesler notes receipt of and reads letter into record. Resignation from Sheriff's office.

29.2  Minute mark  Commissioner Wesler offers his account of visit last week with Director Zehringer in Columbus.  Preble County may fit in with what the state is doing with Agri business (Goose Creek Crossing). Claims both Zehringer and Governor were very high on the need for Goose Creek development. This appears to be a very generous description of the meeting and may not be accurate. For reference, a recent article (July 8, 2011) of the Pal Item.  The paper offered this: "A spokesperson for Kasich confirmed the meeting with Preble County officials but would not comment on the development." That hardly fits a "very high on" description.   Commissioners also had lunch with CCAO staff and discussed Palmer Energy.

31.55 minute mark on cd  

7.36 minutes – 1.74 MB

File 5

JOB & FAMILY SERVICES & CHILDREN SERVICES MONTHLY MEETING

Children's Service report: Total number of kids in car for June was 107.

Preble County's June, 2011 unemployment rate was 10.8% and ranked as the 23rd worst out of 88 counties in Ohio

Most of this meeting was not reviewed.

53.2 minute mark on cd  

21.35 minutes – 4.94 MB

File 6

Commissioner Stonecash – Connie what did we get out of the van? (Not so old Veteran's Service van)

Connie – $4,500 maybe a little more than 4,500.

Commissioner Stonecash – It's gone?

Connie – It's gone, it left last Thursday.

Commissioner Stonecash – Good deal.

54  Minute mark   Commissioner Wesler – Connie, do you have anything else?

Connie – not at this time.

RECESS FOR LUNCH

54.6 minute mark on cd  

1.27 minutes – 340 KB

File 7

EXECUTIVE SESSION TO DISCUSS EMPLOYMENT OF A COUNTY EMPLOYEE

Chris Harper present.

Exit no action taken.

55.9  Minute mark   Connie mentions having talked to a Kent Stonecash about a second quote on the boiler removal.

1 hr.  Minute mark   EXECUTIVE SESSION TO DISCUSS EMPLOYMENT OF A COUNTY EMPLOYEE

Exit *?

1 hr. 1.55 minute mark on cd  

7.04 minutes – 1.62 MB

File 8

KLEINGERS – GOOSE CREEK CROSSING JRS PRE-APPLICATION FEEDBACK

– Conference call.

PEASE LISTEN TO THIS MEETING FOR BETTER UNDERSTANDING

Shawnda Combs present.

Natural aphrodisiacs assist to increase libido levitra on line http://deeprootsmag.org/tag/walt-disney/ and sex desire.

Jay from Kleingers is on phone.

Waiting for application to drop in August.

Commissioner Wesler asks if all the deficiencies mentioned in the pre app have been addressed. I'll request a copy.  

1 hr.  5.5 Minute mark  Jay mentions some of the vision being "Fairy Tale – Blue Sky"

Zoning

Mentions work of Environmental Engineering Services.

1 hr.  7 Minute mark   Shawnda Combs mentions having reached out to Larry Clark that represents a 20 acre parcel that was mentioned on page 4.  Wants statement back from him that he will partner. Hopes they can push the zoning through.

1 hr.  8.5 Minute mark   Jay – Mentions Mr. Kemp and getting some degree of price or limits of price. "I really feel we need to address that."

1 hr.  10.5 Minute mark   Jay mentions $250,000 grant and Orphans Rd. being undersized. Needs to be addressed.

Shawnda claims it need to be incorporated into the TIF (to take care of Orphans Rd.)

1 hr.  12.9 Minute mark   Jay – biggest weaknesses – Orphans Rd. and land price.

Shawnda mentions having read Cincinnati doing a license plate fee for bridge repair.

1 hr.  14.25 Minute mark   Commissioner Day mentions a meeting tomorrow to start "educating" the Monroe Township Trustees on the issues.

1 hr.  15.2 Minute mark   Commissioner Stonecash – We're in a process of working on a TIF?

Shawnda Combs – I'm under the impression that's the goal. I thought that's what we

Commissioner Wesler – This kills me when we're the application is due in August and coming here and saying it would be helpful if we had this already going and damn it should have been going three months ago. My memory is that zoning takes three months.     

Shawnda Combs – I've been talking about it for a couple months.

Commissioner Stonecash – We should have been talking to Keith about land prices. You talked to Larry, you are aware that he is the one that Keith goes through?

Shawnda Combs – I didn't know he was the one that he goes through for the remainder of the site. I just know about the 20 acres.

1 hr. 16.65 minute mark on cd  

15.05 minutes – 3.45 MB

File 9

SHEENA METZGER-GOOSE CREEK CROSSING JRS PRE-APPLICATION FEEDBACK

– Conference call.

PEASE LISTEN TO THIS MEETING FOR BETTER UNDERSTANDING

Jay from Kleingers is also on another line and part of this conference.

1 hr.  17.25 Minute mark  Explains how she has been conducting calls with regard to evaluation of applications.

Everything good on first page of evaluation.

Page 2 – overall a very good scope of work.

Second bullet point mentions Orphans Rd. Jay asks what would improve scoring with regard to road.

Sheena offers her views.

Jay mentions funding plan.  1 hr.  22.9 Minute mark   Sheena mentions possible use of General Revenue funds.

1 hr.  26 Minute mark   Jay mentions all four quadrants of interchange.

Sheena mentions inclusion of how this affects the overall community.

1 hr.  27.9 Minute mark  Sheena – could project go ahead without JRS funding? What is the plan?

1 hr.  28.5 Minute mark  Page 3  Time frame for zoning. Mentions an underground storage tank on property and asked what plans are for it.

Commissioner Day – That is just a small fuel oil tank.

Utilities – require utility letters.

1 hr.  33.8 Minute mark  Page 4  Transportation access.

Sheena asks if 127 is a four lane highway.

Mentions the 20 acre "Commercial site" covered earlier.

1 hr.  36 Minute mark  Page 5   Zoning – if not complete, include time frame.

Mentions land option and asks how long they are good for. One more year. Chris Day mentions they are trying to work on it with the land owner and trying to get something additional on it.

Sheena mentions possible problems if it expires and owner wants to so something different with property than stated in grant agreement.

Term for grant is 10 years. Sheena explains terms. Mentions getting land options for ten years.

1 hr.  39 Minute mark   Final round and land option will be taken into consideration.

Jay mentions need for some type of control.

Discussion of use of land being reflective of grant application. Schools and government building would not fall under a claim use for industrial.

1 hr.  42 Minute mark   Sheena mentions local match. They have met the 25% local match.

10% cap on professional fees for grant.

Sheena – What are you considering general conditions and fees?

Discussion of ORC and fees.

1 hr.  48 Minute mark  Options or development agreement.

1 hr.  50 Minute mark   Looking at sometime around September for applications and scoring released.

Late December – January when department will be reviewing applications.

Applicants will probably be asked to come in for January presentations before review team. Twenty minute Q&A.

Decision by February or March on awards.

1 hr. 53.25 minute mark on cd  

36.39 minutes – 8.38 MB

File 10

Shawnda Combs – So the land agreement was it we would have a year left? After July 9. The longer they wait to release that the longer we have to get that zoning.

Commissioner Day – …nothing is happening up there right now.

Connie – We all get back to get back together on the 16th.

1 hr.  55.25 Minute mark   Shawnda hoping too have some commercial real estate developers come out and give an honest opinion.

1 hr. 56 minute mark on cd

2.44 minutes – 644 KB

File 11

Commissioner Day – Sheriff would like to discuss the maintenance at his facility.

Commissioner Stonecash – We should do it here so that we can get it on record.

Discussion on jail maintenance issues and visit to see issues.

Sheriff's is on way.

Connie – Calls Chris Harper and asks him to come in for 3:00 Sheriff visit.

2 hr.  2 Minute mark   Commissioners working gates for Rotary on Sunday at fair and also some other days.

2 hr.  4.75 Minute mark   Commissioner Stonecash – I think we really need to get the attention of our Senator and our Representative and our Agent and get them serious about Preble County. I think they're blowing smoke.

Commissioner Day – Hmmm?

Commissioner Stonecash – Our State rep, our Senator

Commissioner Day – We will find out here.

Commissioner Stonecash – Are we still on?  LOL, you are still on. File 11A

Discussion on Sheriff's Department maintenance and need for someone to trouble shoot without calling repair all the time.

2 hr. 8 minute mark on cd

12 minutes – 2.74 MB

File 12

2 hr.  11 Minute mark   Connie reads out responsibility of Ag Society (discussion with Chris Day).

Office noise and some between meeting discussion.

2 hr. 17 minute mark on cd

9 minutes – 2.06 MB

File 13

Sheriff and Chris Harper in chambers.

2 hr.  17.75 Minute mark   Sheriff invites Commissioners up to visit building and view issues. Mentions lowers pay scale of $9 something an hour and having trouble finding someone that can do the job at that level.

Scott getting ready to retire (inaudible unnamed person mentioned earlier.)

ADJOURN

2 hr. 31.75 minute mark on cd

14.44 minutes – 3.37 MB

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