The Preble County Commissioners offered Shawnda Combs  the position of Preble County Economic Development Director and she accepted the position. She will start October 4, 2010.

At the 29 minute mark the issue of the landfill not making its $100,000 loan repayment to the county was discussed. The cost of additional leachate hauling from all the rain earlier in the year is to blame. The Contract Services account was down to less than $500. The issue of the department having $782,592 cash right now was also mentioned and a concern.

File 6 has an extended discussion on the Fairground maintenance and appearance with the Pork Fest being held. It was not of the caliber the Commissioners felt would represent the county well. As a result of the Ag Society not planning to mow or do the work the Commissioners hired it done and they will with hold money from the cell tower rental until the expense is repaid. The County Commissioners, Ag Society and Pork Fest are still in remediation over a previous Pork Fest lawsuit. 

File 9 has discussion of a plea from Jr. Gunther the Mayor of Camden for an acre of land that the County did not realize it owned until last week. Apparently the Village will hook up to Southwest Water temporarily while a well field is prepared. The land from the county would be used for restrictor valves and a building. Commissioners Wesler and Stonecash advocated for giving the land to the village. The issue will be discussed further on Monday, September 20.

Preble County, Ohio

County Commissioners

September 15,  2010

Meeting audio and review

All three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION AND NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE SEPTEMBER 13TH REGULAR SESSION MEETING

End 2.33 minute mark on CD – 598 KB

File 2

VII. FINANCIAL CONSIDERATIONS

A. CONSIDER APPROVAL OF RES. #481-10-146

RE: AUTH. PAYMENT – BUREAU OF INSPECTION ($385.88); TASC ($877.50); & 911 FUND ($764.05)

B. CONSIDER APPROVAL OF RES. #482-10-146

RE: TRANSFER OF FUNDS – MOTOR VEHICLE & GAS TAX

4.4  minute mark    VIII. CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM THE PROSECUTING ATTORNEY

RE: ANNUAL REPORT FOR 2009

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING A LETTER TO THE PAYROLL CLERK

RE: PROBATIONARY RATE ADJUSTMENT – CHRIS HARPER – MAINTENANCE

C. NOTE RECEIPT & CONSIDER APPROVAL OF A LEGAL AD, BID SPECS & BID FORM

RE: GRATIS – EAST STREET NEIGHBORHOOD IMPROVEMENTS REBID – FY09 NEIGHBORHOOD REVITALIZATION

D. CONSIDER APPROVAL OF RES. #485-10-146

RE: REDUCTION OF LOAD LIMIT ON BRIDGE – LONGMAN ROAD OVER SUGAR RUN

E. CONSIDER APPROVAL OF RES. #486-10-146

RE: RAISING OF LOAD LIMIT ON BRIDGE – FACTORY ROAD OVER LESLIE’S RUN

F. CONSIDER APPROVAL OF RES. #487-10-146

RE: REDUCTION OF LOAD LIMIT ON BRIDGE – CAMDEN COLLEGE CORNER RD OVER FOUR MILE CREEK

G. NOTE RECEIPT OF A MAGISTRATE’S DECISION & JOURNAL ENTRY FROM EATON MUNICIPAL COURT

RE: PREBLE COUNTY COMMISSIONERS VS. BRANDI S. DAUGHERTY (Read into record)

12.25 minute mark on cd  

9.48 minutes –  2.24 MB

File 3

IX. AGREEMENTS & CONTRACT

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: COPIER MAINT. AGREEMENT W/ LOUDY OFFICE MACHINES – $782.80 – WORKFORCE DEVELOPMENT

X. TRAVEL REQUESTS

NOTE RECEIPT & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

A. RES. #483-10-146 – KATHY ROELL & REGINA HAPNER – JFS Cost not to exceed $20

B. RES. #484-10-146 – PENNY McGUIRE – PROBATE CT.   Cost not to exceed $547

C. RES. #488-10-146 – KRISTA BURLESON – TASC   Cost not to exceed $200

D. RES. #489-10-146 – TRACY BRADFORD – JFS   Cost not to exceed $10

E. RES. #490-10-146 – JULIA MILLIKEN – JFS  Cost not to exceed $10

16  minute mark    Commissioner Stonecash – Connie what else do you have for us?

Travel Request: Terry Pendergraft – Cost not to exceed $998

20 minute mark    LANDFILL Request from John Jones to transfer $100,000 from General Fund Repayment to their Contract Service line item.

20.5  minute mark    Commissioner Stonecash – And what they are saying is that this year we are not going to receive the $100,000 payback. Is that correct?

Commissioner Day – Correct

Commissioner Stonecash – What kind of money do they have in that fund that they cannot do that?

21 minute mark    Connie – They have $782,592 in cash right now.

Commissioner Stonecash – Right now?

Connie – Right now.

Commissioner Stonecash – I am just asking a question guys. Why then do they need to not pay back some?

22.5 minute mark    Commissioner Day mentions all the rain in spring.

23.5 minute mark    Commissioner Day –  The area where they are going to be short is in the leachate hauling.

Connie – That's it because right now under "Contract Services" he only has under $500 in that account.

26 minute mark on cd  

13.41 minutes –  3.13 MB

File 4

26  minute mark    Connie on conversation with Tish Plaugher (Recycling) on her work schedule. Request for overtime on another person. Her office is down one person. Overtime would be paid out of Recycling budget.

32.25 minute mark    Commissioner Stonecash – My original thought was 4H, they need money and she needs help.

Commissioner Day –  recommends that Tish (Recycling) make a $300 donation.

Keep in mind, ED is a curable condition with numerous http://respitecaresa.org/event/554/turkey1/ levitra online solutions available.
32.25 minute mark    Commissioner Wesler to make inquiry

33.9 minute mark on cd  

7.56 minutes –  1.81 MB

File 5

Connie – We need to go into EXECUTIVE SESSION TO DISCUSS THE EMPLOYMENT OF A COUNTY EMPLOYEE

NO ACTION TAKEN

EXECUTIVE SESSION TO DISCUSS THE DISCIPLINE OF A COUNTY EMPLOYEE

NO ACTION TAKEN

Connie – We have a request for a leave of absence.

Commissioner Stonecash – Let me guess.

36.5  minute mark    Commissioner Stonecash – I thought Becky was going to address that with her.

40.25  minute mark    Approved

41  minute mark    Meeting scheduled with Rural Zoning Board September 27.  John Leitz sp and Josh Ponds sp presenting.

42.5  minute mark    Connie – Still don't have the survey information on Exhibit E on our agreement with the Kemps (GOOSE CREEK)   We still need to talk about information on the Engineering firm.

43.25 minute mark on cd  

9.18 minutes –  2.12MB

File 6

FAIRGROUND'S CARE DISCUSSION

43.3  minute mark    Connie – Do we want to talk about the check we receive every month from American tower. Tower rental at Fairgrounds.

44 minute mark    Commissioner Stonecash – on Fairgrounds looking its best for this weekend's Pork Fest which will attract people from around the region. The commissioners had passed that along to the fairgrounds facilities manager. Manager indicated there were no plans to trim the weeds around the fence on the track, not to mow the grass on the back lots. Commissioners stepped forward and authorized Chip House to do that, so that it would look appropriate. Because it is the duty of the Ag Society to maintain the Fairgrounds and keep the weeds trimmed excetera. We hired him, it is an expense that we should not have to incur so I would suggest that we with hold the tower rental money until such a time that we regain that expense. Consider further putting the tower rental check in the General Fund. I said consider I did not say do it. At this time I want to stress we have spent approximately a thousand dollars getting this Fairgrounds at a level of maintenance that we think is appropriate for the Pork Festival and the people coming in to Preble County.

Commissioner Day –  recommends with holding the tower money until Pork Fest suit is settled.

Commissioner Wesler – On his visit and the grass issue. Agrees to pull the check but forward the rest on to the Ag Society.

Commissioner Day – On Ag Society refusing to do it.

Commissioner Wesler – fears Ag Society doing nothing from this point forward if the commissioners pull the checks.

Commissioner Stonecash – One thing I just want to put on record and nobody ever talks about and that the Pork Festival is one of the biggest and well attended festivals in the region. It is a class operation, the money that it brings to Preble County other than people that walk on the Fairgrounds, money that it brings to the area restaurants and can go talk to McDonald you can talk to Frisch's, you can talk to Village Pantry. I've done all of this, that is the very best weekend business of their year. Everybody the Pork Festival and the Ag Society needs to realize that it is not all about them. It is not all about them it's about

Commissioner Wesler– The economic impact is huge.

Commissioner Stonecash – The economic impact on Preble County. The money it brings into our area is quite large. They need to realize that.

Commissioner Wesler– feels it would create a bigger firestorm if we start with holding all the checks.

Commissioner Day – Though remediation was going to be an in an out two week deals and here it is a couple months. It needs worked out.

Connie to deposit tower checks in General Fund until expenses recovered.

1 hr.  4.5 minute mark on cd  

20.59 minutes –  4.8 MB

File 7

1hr.  4.75  minute mark    Commissioner Wesler on 4H banquet.

1hr.  5.6  minute mark    Commissioner Stonecash – 4H is alive and well is that what you are saying?

Commissioner Wesler – Yes

1hr.  6  minute mark    EXECUTIVE SESSION TO TALK ABOUT COMPENSATION OF AN EMPLOYEE (Micro Film)

No action taken.

1hr.  7  minute mark    Commissioner Day – Miss Crowell were you able to contact Shawnda Combs?

Connie – Yes

 Commissioner Day – Will you place that on the Agenda for this afternoon?

Connie – Yes, 1:00

1hr.  8  minute mark    Commissioner Stonecash – I would like to note that September 16, should you like to attend at Lakengren should you like to attend there is a water authority meeting. Pertaining to Leachate….. let them handle that since it is their concern.

Attended the Lewisburg Chamber of Commerce last night. The Preble County Chamber of Commerce was in attendance and gave a little talk on the Preble Development Partnership. Jeff Seifert gave a State of the Village and Bob on State of the County. … 2.3 million and hopefully a 1.7 million at the end of the year.

1hr.  10  minute mark    The people of Preble County are very appreciative of the fact that we are good stewards of their money. And for someone to criticize that I think is completely out of line. But it is what government should strive for reduction of expenses, living with in their revenues as many counties at this time are again making cuts. We feel that we will probably, probably be able to go into 2011 at least with the same budgets from ??. So I would say to you two folks and you Connie, David and Chris job well done. I think the people of Preble County are very appreciative of our conservative nature of handling their dollars.

Commissioner Day – Thank you Robert.

Recess until 1:00 and meeting with Shawnda Combs.

1 hr.  11.5 minute mark on cd  

7.04 minutes –  1.61 MB

File 8

EXECUTIVE SESSION TO DISCUSS THE POSSIBLE EMPLOYMENT OF A COUNTY EMPLOYEE AND COMPENSATION 

Shawnda Combs present.

1hr.  13  minute mark    Her starting date is to be October 4, 2010. Compensation set at $45,000 with a 120 day probationary period and then a 5% increase which would take it to $47,500.

Commissioner Stonecash – Welcomes her to work in Preble County  (I have been told she already lives in the county)

1 hr.  16.7 minute mark on cd  

5.15  minutes –  1.20MB

File 9

Commissioner Wesler – Spoke with Diane Rodeffer at lunch time. 4H kids not possible on such short notice and they are working at ice cream stand. Asks about grandkids.

1hr.  17.5  minute mark    Had a phone call from Jr. Gunther (Mayor of Camden)  who apologized as he was unable to make to that day's commission meeting. As he was getting ready to leave the fiscal officer had to leave and people were coming in to get water. He could not lock the doors and had to stay there and continue to give water out. The Mayor says they cannot get wells drilled in time to comply with the EPA and they will have to get water from somewhere else before they are able to get any wells drilled. There will be a period of time when they need to get water from SouthWest. The Mayor wanted David to make a plea for the acre of county ground that county owns but had apparently forgot they had. Mayor apologized three times because he had wanted to make the plea in person. Ask that the county grant them (Camden)  the line for well field. Use field for restrictor valve and a building advocates giving Camden the line.

Commissioner Stonecash – Good faith effort to help the 2500 people of Camden. "If this helps solve their problem, I don't see any reason why we shouldn't."

1hr.  21  minute mark    Connie – Katie is researching it and recommends waiting until Monday when Katie can be scheduled in.

Commissioner Stonecash –  Maybe he (Mayor of Camden) can make it Monday. We should have her opinion before we do anything. I think we need to consider the citizens of Camden.

1hr.  22  minute mark    Connie – Are you ready to make the phone call to out Personnel Consultant? We will need to go into Executive Session.

Shawnda leaves.

EXECUTIVE SESSION TO DISCUSS THE POSSIBLE DISCIPLINE OF A COUNTY EMPLOYEE

Spoke with John Krock. No action taken.

Commissioner Stonecash – Connie asked to prepare the proper paperwork and contact the people at the Landfill with regards to the employee and set up the necessary hearing.

Commissioner Wesler – That sounds fine to me.

ADJOURN.

1 hr.  25.3 minute mark on cd  

8.44  minutes –  2 MB