This meeting has Brad Kramer’s first “Update” for the Office of Land Use Management.  It has been a very long time since there has been a report from this office and this was an excellent start.

Next was the Glenwood issue and the news does not appear good for the residents involved as the county will be creating a sewer district but at this time has little to offer on the cost to families and businesses in the area.   A question was asked about West Elkton and let me tell you that other meetings have covered the issue that the majority of residents have their sewage bill put on their property taxes as they can’t pay it monthly.

Preble County Commissioners

February 2, 2015

Three Commissioners in attendance

File 1

I. OPEN MEETING

II. CALL OF ROLL

III. PLEDGE OF ALLEGIANCE

IV. PRAYER

V. PUBLIC COMMENTS

VI. APPROVAL OF MINUTES

NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING THE JOURNALIZATION & NOTE RECEIPT OF THE CD RECORDATION BOTH AS THE OFFICIAL MINUTES FOR THE JANUARY 28, 2015 REGULAR SESSION MEETING

VII. APPROVAL OF VOUCHERS

NOTE RECEIPT & CONSIDER APPROVAL BY SIGNING THE VOUCHERS AS SUBMITTED BY THE COUNTY AUDITOR

3.07 minutes – 732 KB

File 2

FINANCIAL CONSIDERATIONS

A. NOTE RECEIPT OF A COURT ENTRY FROM PROBATE COURT

RE: SPECIAL FUNDS PROBATE MAGISTRATE FEES FOR DECEMBER 2014

B. CONSIDER APPROVAL OF RES. #114-15-168

RE: AUTH. PAYMENT – DATA PROCESSING ($2,545.64); SHERIFF ($7,282.50; $3,326.00; $1,008.00; $1,450.00; $1,193.05); 911 ($2,900.00; $5,150.00; $1,000.00) Commissioner Day notes that this all has to do with Communications and 911.  

C. CONSIDER APPROVAL OF RES. #115-15-168

RE: MORAL OBLIGATIONS – VARIOUS DEPTS. Rather long list – listen to the audio

CORRESPONDENCE & REPORTS

A. NOTE RECEIPT OF A REPORT FROM JOB & FAMILY SERVICES

RE: CSEA DEPOSITORY ACCOUNT BANK RECONCILIATION FOR DECEMBER 2014 – JOB & FAMILY SVS.

B. NOTE RECEIPT OF A LETTER FROM JUDGE WILFRID G. DUES

RE: HIRE OF DALE KERBY AS PREBLE CO. INTERMITTENT EMPLOYEE – JUVENILE CT. $12 per hour

C. NOTE RECEIPT OF & CONSIDER APPROVAL OF (2) LEGAL ADS, BID SPECS & BID FORMS

RE: PREBLE CO. 2015 RESURFACING BID & PREBLE CO. 2015 CHIP & SEAL BID – ENGINEER

D. NOTE RECEIPT OF (2) LETTERS FROM JUDGE DUES

RE: RESIGNATION OF KRISTINA BURLESON & NEW HIRE OF KRISTINA WEAVER DALE AS A FULL-TIME TREATMENT COUNSELOR – TASC $14 per hour

E. NOTE RECEIPT OF A LETTER FROM THE PREBLE CO. SHERIFF

RE: CONTRACTED RATE ADJUSTMENT – KEVIN CAPLINGER – SHERIFF 20 years $22.26  to $22.27  per hour

AGREEMENTS & CONTRACTS

A. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CONTAINER RENTAL & PICK UP AGREEMENT W/ RECYCLING CENTER – $5,000.00 – RECYCLING

B. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: REMOVAL & DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE AGREEMENT W/ ENVIRONMENTAL ENTERPRISES – $20,000.00 – RECYCLING

C. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: EQUITABLE SHARING AGREEMENT & CERTIFICATION W/ THE U.S. DEPT. OF TREASURY – SHERIFF

D. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PREBLE CO. SOLID WASTE DISTRICT PLAN & 2015 ADR CONSULTANT AGREEMENT W/ GT ENVIRONMENTAL – $9,800.00 – RECYCLING

E. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: LEASE AGREEMENT W/ TEVI TARLER & SHERYL LOVY-TARLER – $7,200.00 – FELONY SUBSIDY

F. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CHILD PLACEMENT & RELATED SVS. AGREEMENT W/ OHIO MENTOR – $20,000.00 – CHILD. SVS.

G. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: HOME REPAIR ASSISTANCE AGREEMENT BETWEEN C. SPARROW & SHIVELY

CONTRACTING – $10,000.00 – FY13 CDBG CHIP ($9,000.00) & HIT FOUNDATION ($1,000.00)

H. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AMENDMENT

RE: AMENDMENT #3 TO THE COMPUTER SUPPORT AGREEMENT W/ OPTI-VISE – EXTEND 1 YR. & AMEND FEES – CT. COMPUTERIZATION – PROBATE ($3,000.00);

COMP. LEGAL RESEARCH – PROBATE ($375.00); COMP. LEGAL RESEARCH – JUVENILE ($735.00); CT. COMPUTERIZATION – JUVENILE ($2,640.00)

I. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: PLANNED MAINTENANCE AGREEMENT W/ MECHANICAL SYSTEMS OF DAYTON – $6,043.00 – SHERIFF

J. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

RE: CHILD PLACEMENT & RELATED SVS. AGREEMENT W/ WERNLE – $100,000.00 – CHILD.SVS.

K. NOTE RECEIPT OF & CONSIDER APPROVAL BY SIGNING AN AGREEMENT

18  Minute mark  RE: COMMUNITY RECREATION PROJECT – PASS THROUGH GRANT AGREEMENT W/ OHIO DEPT. OF NATURAL RESOURCES – $875,000.00 – PREBLE CO. AGRICULTURAL CAPITAL IMPROV. Discussion on topic

TRAVEL

NOTE RECEIPT OF & CONSIDER APPROVAL OF THE FOLLOWING TRAVEL REQUESTS:

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A. RES. #116-15-168 – JOE RENNER – 911 FUND Cost not to exceed $925

B. RES. #118-15-168 – SHANNON MUSKOPF, BRANDI CHRISTENSEN & MICHELLE DAVIS – TASC  Speed reading?  Cost not to exceed $100

21.5  Minute mark    Commissioner Day – Connie do you have additional item at this time?

Resolution 119  Transfer of funds for advertising expense – commission line item.

RECESS  back a little before 11:00

22.5 minute mark on cd  

19.25 minutes – 4.44 MB

File 3

Draft from L.R. Kimball.  Involves 911 Consolidation

Copy has been sent to Brad and the Sheriff.

24.5  Minute mark    Connie report final numbers on Moving Ohio Forward – Preble County did a total of 34 projects at an average demolition cost of $10,496. Preble received $358,231. 14,528 properties in the state were taken down

26.8  Minute mark    Connie – Glenwood orders Ohio EPA. 18 months to submit plans for correction of sanitary conditions and document provides county several ways to accomplish.

29 minute mark on cd  

6.28 minutes – 1.48 MB

File 4

BRAD KRAMER – LAND USE MGMT. UPDATE

This is Brad's first "Update" since being recently hired. It has been a long time since there has been a report from this department.

Listen to the audio

Cross training between Cindy, Ken and Brad. Good idea.

33.9  Minute mark    Planning.

35.9  Minute mark   Zoning

Met with Katie West on enforcement.

Priorities

Mentions NIC and fees. Brad wants to be affordable. "Simplification ideal"

46.5  Minute mark    GIS – will have James Simmons in to help and show.

Flood plain. Unnamed Community in Somers Township referenced.  In the near future Brad would like to take over Flood Plain manager duties from NIC and save the county some money.  Good for Brad.

Tax Map.

53.25  Minute mark   Stone Map mentioned.

Envisions a more efficient filing system.

57.5  Minute mark   Commissioner Day asks if Brad had found classes that may be beneficial to him, Cindy and Ken. Brad reports that there are.

Brad says he needs some software GIS training.

1 hr.   2  Minute mark   Feels #1 priority is getting GIS updates and need to work with Kyle Cross & James Simmons.

Commissioner Creech mentions possible need for more help down the road.

Commissioner Day feels "Flood Plain" is a major issue.

Brad mentions Camden and infrastructure improvements.

Connie – He (Brad) has a good grasp on everything.

Great in-depth first report.

1 hr. 11 minute mark on cd  

42.03 minutes – 9.62 MB

File 5

Commissioner Day – Connie do you have additional item at this time?

Connie – Invitation from Chamber of Commerce on additional Board training, and Partnership.

Saturday the 21st.

RECESS (Rodney needs to attend the Rotary Meeting).

Commissioner Day – Connie do you have additional item at this time?

Amendment to the Preble County Employee handbook. Concealed Carry – must have valid license.

1 hr. 14 minute mark on cd  

3 minutes – 705 KB

File 6

RANDY GILBERT – GLENWOOD

Listen to the audio  

Commissioner Day mentions letter from the Ohio EPA.

Randy explains.

Economic affordability does not seem to be a concern of the EPA.

1 hr.   41  Minute mark   Commissioner Robertson – Property owners have bills to pay and families to feed and will want to know how much this is going to cost them.

Commissioner Day mentions unknown variables as to how many houses involved and gallons treated.

Randy asks about West Elkton.

Commissioner Day – one of the first Issue 2 projects. Vetted in year one or two and funded in year in 19.

2 hr.   8 Minute mark   Commissioner Creech mentions a meeting at JFS at 2:00.

ADJOURN

2 hr.  10.6 minute mark on cd  

56.38 minutes – 12.9 MB